25 Digital Tools to Supercharge Remote Teams
In this blog post, we will look at 25 information technology tools that organizations can use to manage their remote teams effectively.
9 min read
Oct 28, 2021
Remote working has proved to be a vital aspect of modern business, with more and more companies choosing to set up remote teams. Remote working is often a win-win for both employers and employees. Not only is it more affordable, but it also gives businesses access to a wider pool of talent and often improves employee productivity, moreover, it gives employees the flexibility to work from home, set their own schedule, and access jobs internationally.
While the benefits of remote work are undeniable, it does come with some challenges; however, the good news is most of these challenges can be overcome with the effective implementation of technology. Using the right tools, businesses can streamline processes, increase productivity, enhance collaboration, and improve communication.
Microsoft Teams is a great tool for companies that looking for a simple, affordable and easy messaging tool for their team. Along with being able to host meetings, video calls and conferences and do real-time collaboration, Teams offers wide variety of third party integrations. Users also have the ability to share their screens, share files and send direct messages.
Slack is a communication platform that allows businesses to create separate channels for different teams, projects, or departments add members to the necessary channels. Members can send messages, share files, and take phone or video calls. Slack integrates with various third-party platforms for project management, ticketing, support, and sales, making it a great central hub for business communications.
Skype for Business
Skype for Business is a multi-purpose communication platform where you can make calls, share screens, share documents, and send chats. For some organizations, Skype is now their main form of internal communication.
VoIP phone providers
The days of using clunky, inflexible office phones are no longer here. Inperium Talk is a feature rich, AI driven VoIP phone provider that lets you access your phone through the Internet, wherever you are in the world. Conference calls, call recording, multi-level IVRs, customizable voice greetings - thanks to it’s broad feature set the Inperium Talk works equally well for small businesses and large organizations. Along with giving you flexibility, it can be integrated with a wide range of third-party integrations to improve productivity.
Grasshopper is an easy-to-use virtual phone system aimed at solo entrepreneurs and small businesses. While it doesn’t have as many features as some other VoIP providers it does have the necessary features such as the ability to make calls, toll-free numbers, voicemail and more.
Another VoIP provider OpenPhone, provides a good, cost-effective service that comes with the features such as phone calls, auto-attendant, integrations, call waiting, sending text message, and more.
Web conferencing tools
Zoom is a tool that helps teams host video conferences for meetings, conferences, and other collaboration projects. Meetings can be recorded and offer additional features such as screen sharing, meeting scheduling, and break-out rooms.
Like Zoom, Google Meet is an online platform that lets you host video conferencing; however, Google Meet is run ecxclusively via a web browser. Google Meet has all essential features, such as sharing screens and scheduling meetings using Google Calendar, but the major advantage is that regardless of the length of time you spend on the call, it is all for free.
Task management tools
Trello is a web-based tool that is good for breaking down and visualizing projects. The tool includes lists, boards, and cards that let you organize and prioritize tasks within your project. It also allows you to track them and see a visual color-coded breakdown of what needs to be done. Trello does come with an easy-to-use mobile app, which means you can track the project’s progress while on the go.
Asana is a cloud-based software that is designed to help teams manage their projects. It allows you to map out every detail of the project, including tasks and timelines it also has the ability to add external links, documents and write comments. Asana also comes with an easy-to-use mobile app, handy for keeping track of projects wherever you may go.
Similar to Asana and Trello, Monday.com is a web task management platform that can help you to manage projects and monitor their progress. However, Monday.com also offers features for marketing and sales teams, with the ability to monitor a pipeline and add and monitor budgets.
Document sharing tools
Along with Google Meet, Google also has G Suite, which is great for collaboration. G Suite comes with google docs, sheets, and slides. This lets you create notes, documents, spreadsheets, and presentations that are all stored in an online drive. G Suite also allows for different access to files so they can be shared externally, and users can comment in real-time on any of the documents making it easy to keep all crucial information in one place.
Sharing large files can be hard over email, and that’s where Dropbox comes in. A great tool for keeping files securely stored and organized, Dropbox can be accessed easily by team members, freelancers, and clients anytime and from anywhere.
OneDrive by Microsoft
Just like G Suite, OneDrive is a document collaboration tool that can help remote teams to organize files and store data in one central location. This allows around-the-clock access to documents from any location. Documents can be edited, viewed, and worked on simultaneously, allowing for quick and easy collaboration amongst teams. Sending links to documents also ensures that all teams are seeing the latest file minimizing miscommunication, mistakes, and errors.
Time tracking tools
Time tracking tools like Hubstaff are crucial for running a successful remote team as working in separate locations on different schedules means that there is a lack of oversight and control by management. Using a tool to track employees’ time helps you to track how long they are spending on each task, what can be improved, and to ensure that they are using their time wisely. It also makes it easy for employees to track their time and submit invoices at the end of the month.
Time Doctor allows you to create projects and add team members or freelancers to the project. Each project has a range of tasks, and when the employee can select the task, it starts the clock and reports how many hours it takes to complete the task. This allows you to identify how many tasks they are working on during the day, what is taking time, and what can be finished easily.
Freedom lets you block apps and websites from Mac, Windows, iOS, Android, and Chrome in order to stop yourself from getting distracted. You can block anything that might distract you from finishing a task, whether it be social media to emails or YouTube. Freedom can have scheduled times where you block all websites, or it can be implemented when there is an important deadline to meet.
Zappier is a task automation tool that is designed to improve productivity by automating repetitive tasks. It does this by connecting two remote tools. For example, it can turn an Instagram post into a Tweet or create a project management task from an email.
Vimeo is a video platform that enables you to record your screen and share it with team members. This is great for remote teams who find that recording a video is a great way to create work instructions, a constructive way to give feedback or want to review activities at a later date.
Klaviyo is an email marketing tool that lets you schedule and automate emails while gathering important data. This saves the manual task of emailing bulk customers, but it also helps you understand how your customer is reacting to your content, enabling you to adjust and optimize what you are sending out.
Unfortunately, password leaks happen, so to keep your company data safe, it is best to add an extra layer of security with a two - factor authentication tool such as Authy. On logging into certain tools or platforms, you can set up a two-factor authentication which, after entering the username and password, will require the user to log into Authy and obtain a randomly generated code from their app.
Google calendar is a G Suite tool that makes it easy to book meetings and share calendars. Integrated with Google Meet, it can help you to book video meetings easily.
Doodle lets you create a poll and send it out to your team to see how they vote. Great for getting answers from a broader audience for important questions, for example, what slogan do you prefer, what time should we have lunch, when should we have the team Christmas party. That way, you can accommodate everyone’s opinion in a quick, easy, and democratic way.
LastPass is a secure password manager that allows companies to generate and store strong company passwords and other sensitive information. Each employee has their own access to the folder, where all they need to do is enter a username and password. Once they are inside, they can log into accounts without needing to see the company password (unless you choose to share it). Employees can also have their own folder where they store passwords, which they need to keep safe.
Design and drawing tools
Adobe Creative Cloud
Adobe Creative Cloud hosts programs such as Photoshop, InDesign, and Illustrator and allows the creative and marketing team to create design files, visual assets, and other creative documents. It also allows them to be stored in one central location and accessed by the whole team.
Similar to Adobe, Canva is a great design tool for teams that need to create designs but have team members with less technical skills. Coming with a wide range of design templates, Canva makes it easy to create newsletters, social media posts, posters, and more. It also allows you to make team accounts so the whole team can easily share and access designs.
Miro is a collaborative whiteboard tool that brings visual communication together by giving you a platform to create workflows, sticky notes, project proposals, graphs, and more. Each team member can log in and see what the other teams are contributing, making it easy to collaborate, brainstorm, and create new concepts remotely.
With so many tools out there, it might seem overwhelming to decide which one is right for you. Keep in mind that no two startups are the same, a tool that works wonders for one startup may not be the right fit for your business. The best thing is to pick the one that suits your needs, organize a meeting with the provider and try them out. You will find that implementing many of these tools you are able to streamline processes, increase your remote teams productivity, improve collaboration and communication.