Virtual Phone Numbers and How to get One

In today’s global market, having a local phone presence is crucial for businesses, building trust and accessibility with customers worldwide. However, setting up physical offices in every location is often impractical for small businesses due to cost constraints. Virtual phone numbers offer an essential solution. They provide a local presence without the need for a physical office, ensuring businesses can efficiently connect with customers globally, enhancing satisfaction, and enabling cost-effective expansion.

Expecting customers to call an international number for inquiries isn’t practical. Here’s the solution: a virtual phonenumber. Virtual phone numbers are a good way for businesses to stay connected to customers, they are flexible and canhandle a large number of calls. You can acquire a local area code for any location, accessible on any device. Thesenumbers are not tied to specific lines or devices. For instance, Inperium Talk users can utilize one phone number for eachuser without any additional cost, ensuring seamless and flexible communication across different locations and devices.

What Is a VoIP Number?

Virtual phone numbers are like regular phone numbers, they allow your clients to contact you and you to contact them. The primary distinction between these two kinds of numbers lies in their transmission method.

Traditional phone numbers are overseen by a local telephone service provider and function through either a landline or acell tower. In contrast, virtual phone system numbers don’t need a landline and instead use the Internet to place andreceive calls.

Virtual work phone numbers, even though they operate over the internet, look just like regular business phone numbers. Callers can’t tell if you’re using a traditional or virtual phone line, making the distinction invisible to them.

Difference Between VoIP Numbers and Standard Numbers

VoIP numbers and regular phone numbers serve similar purposes but vary greatly in flexibility, equipment needs, cost,features, data access, scalability, and security.

Here are six key benefits of virtual phone numbers in comparison to standard ones:

Flexibility

Virtual phone numbers can be easily set up in international markets without the need for physical locations or SIM cards. This eliminates international call charges and allows you to get a business phone number anywhere in the world

No Need For Specific Equipment

Virtual phone numbers don’t require specialized hardware. They operate over the internet and mobile apps, making themcompatible with your existing computer, mobile phone, or tablet.

Cost-Effective

Virtual phone numbers are easy to set up with no expensive installations, and they work seamlessly on moderncommunication devices. VoIP systems provide toll-free and local DID options, enabling customers to make calls fromanywhere without expensive international fees.

Full of Useful Tools

Virtual business telephone numbers come with VoIP systems that offer a range of features designed to streamline businessoperations, including multi-line calling, caller ID, call waiting, call forwarding, call recording, call transfers, hold music, remote access to voicemail, and the ability to set up an IVR menu etc.

Access to Metrics

VoIP systems can be integrated with other software systems, such as CRM, to track sales, marketing, and customerservice metrics. This includes monitoring call volume, average call duration, call quality, and assigning specific phonenumbers to campaigns for further data insights.

Scalability

VoIP systems offer easy scalability with an unlimited number of phone lines. Unlike traditional phone systems, whichmay require IT support or assistance from phone company technicians for scaling, virtual phone numbers arestraightforward to set up and manage independently.

Security

Virtual phone numbers running on VoIP systems employ standardized encryption protocols, making them highly secure. This level of security is not typically available for standard phone numbers on regular phone systems.

Also, traditional phone systems come with numerous hassles and costs, such as buying numbers from telecom operators and dealing with complex hardware and workflows. These systems often lead to problems like dropped calls and communication issues, causing frustration for employees and customers.

In contrast, for example, Inperium Talk, being a cloud-based solution, eliminates the need for expensive hardware. Its user-friendly web interface allows quick setup and customization, ensuring effective and hassle-free communication without the usual complications.

How to Set Up a Virtual Phone Number

Here are three simple steps to help you establish a virtual phone number:

Choose Your Business Phone Number Type

There are three primary types of business phone numbers. Depending on your business’s size and scale, you may opt formore than one:

• Local Phone Numbers: These numbers are tied to specific geographical locations and feature localized area codes. When selecting yourvirtual phone number, you can choose the desired location, which doesn’t have to match your office’s location. Despite being virtual, these numbers can visually resemble standard landline or mobile numbers. You can easilychoose local number with all Inperium Talk pricing plans.
• Toll-Free-Number: Toll-free numbers allow customers to call you without incurring fees, often starting with an 800 prefix. They are notassociated with a specific location. Inperium Talk offers Toll-Free numbers within Essential, Professional and Enterprisepricing plans.
• Vanity Numbers: These are personalized numbers designed to be memorable, typically representing your company or a catchy phrase. Forexample, 1-800-SAMS-PIZZA.

If you already have a business number, transitioning it to a virtual network is straightforward—all it requires isauthorization. Virtual phone numbers are also easily customizable, giving you the flexibility to switch or add more as yourcompany expands.

Add Users

Once you’ve chosen your phone number, the next step is to configure your employees as users. They can get a virtualextension that forwards calls to their existing number or a full extension with a virtual number for their laptop, softphone, or mobile app.

Set Up Your Features

VoIP systems come with a wide range of features that enable you to tailor the communication experience, making virtual phone numbers beneficial for both your customers and your business. For example, Inperium Talk provides an extensive set of business cloud phone features such as auto-receptionists, domestic phone numbers, SMS messages, conference calls, call forwarding, call recording, parallel calls etc.

To get a virtual phone number with Inperium Talk is as easy as 1-2-3:

• Create an account with Inperium Talk: Sign up to try out Inperium Talk for free during a 14-day trial period.
• Account verification: Confirm your account by verifying your details with an existing phone number. No creditcard required!
• Choose your number: During the registration process, select your preferred city or area code, or opt for a toll-freenumber.

Easily download Inperium Talk for app and enjoy high-quality business calls on your smartphone or tablet. With 14-daytrial, you can test all of Inperium Talk’s features for free.

Once you have set up your features depending on provider, you’re ready to dive in and start using your virtual phone number!

Conclusion

In summary, virtual phone numbers stand out for their adaptability to evolving work styles, providing businesses with theflexibility needed to expand globally. Coupled with VoIP technology, virtual numbers offer affordable and tailoredcommunication solutions for businesses of every scale. Embracing virtual numbers not only boosts productivity andefficiency but also elevates customer satisfaction, making them an essential asset in the modern business landscape. Toexperience these benefits firsthand, try Inperium Talk cloud phone system to empower your business with advancedcommunication solutions.